Privacy Policy

Privacy Policy

The Flood Innovation Centre provides innovation support services in the Humber and other transitional regional areas, to small or medium sized businesses. The Flood Innovation Centre promotes business growth by fostering collaborations between innovating SMEs and the exceptional academic and specialist talent from the University of Hull. The Flood Innovation Centre delivers innovation support through a range of opportunities from 1:1 concept, design and testing guidance to flood resilience innovation workshops and supply chain development.

This privacy notice is for businesses currently engaged or looking to engage with the Flood Innovation Centre project. It sets out the ways in which The Flood Innovation Centre project gathers, uses, stores and shares your data. The notice also sets out how long we keep your data and what rights you have in relation to your data under the General Data Protection Regulation (GDPR).

Where do we get your data from?

We collect data about you when you register an interest in the programme. Much of the data we hold on you comes from the information you provide in your registration form. Information relating to you and your business may have been provided to us by third parties e.g. other funded support programmes for the purpose of providing you with additional and appropriate support. Where third parties have provided this, we will seek express permission from you that the Flood Innovation Centre project may store this information.

In addition to the information provided, the Flood Innovation Centre project, will undertake checks to ensure eligibility and obtain documents that are publicly available and through internal systems e.g. FAME.

What data do we hold?

Personal data including name, job title, company/business details, email address and telephone number.

Special category data including information about disability, ethnicity and racial origin (if you consent to provide this for the purpose of equal opportunities monitoring).

What is our legal basis for processing your data?

The Flood Innovation Centre project needs to collect and retain certain types of data, in various formats to fulfil its functions as an innovation support provider and in line with the conditions of our funding.

Typically, data will be processed:

• Because you have given us consent to monitor equal opportunities on the grounds of contractual requirement or to take steps to enter into a contract with you e.g. to provide you with a funding agreement for support

How do we use your data?

The Flood Innovation Centre project may process your data for the following purposes:

• To progress your enquiry and/or application for innovation support
• To enable the programme to effectively communicate with you
• To administer and progress financial aspects with you including processing claims and payments
• To provide information on engaged businesses via progress reports to our external funding body – Ministry of Housing, Communities and Local Government (MHCLG)
• To monitor equal opportunities
• For academic research overseen and authorised by the University’s ethics and governance boards

Who do we share your data with?

The Flood Innovation Centre project may share your data with:

• Staff directly involved in the Flood Innovation Centre project for the purpose of providing you with appropriate support
• Employees of the University of Hull for the purpose of providing you with appropriate support our funding body, the Ministry of Housing, Communities and Local Government (MHCLG) for contractual reasons
• Other business support programmes who may be able to provide you with appropriate business support (your details will only be provided to third parties if you give us express permission to do so)
• The University’s Ethics and Governance board for the purpose of academic research

The Flood Innovation Centre project will not share your information externally for any other purpose without your consent.

How do we keep your data secure?

The Flood Innovation Centre project takes information security extremely seriously and has robust systems in place to protect your data. Access to information is restricted and will only be shared with the parties listed above. The Flood Innovation Centre project is required to keep printed copies of all paperwork. This data is held within locked offices which can only be accessed by the Flood Innovation Centre project staff.

All electronic documents are stored on a secure server at the University of Hull. Access to documents is restricted to staff directly involved in the Flood Innovation Centre project. If your information is shared with any of the parties listed above, we will send these securely with password protection via email.

How long will we keep your data?

The Flood Innovation Centre project will retain your data in line with legal requirements or where there is a business need.

If you enquire about the Flood Innovation Centre Project or receive support from the Flood Innovation Centre Project, this data will be maintained in line with the contractual requirements of the project. Currently, the Flood Innovation Centre project is required to keep this data until 31 December 2033.

What rights do you have in relation to your data?

Under the General Data Protection Regulation, you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent.

If you would like a copy of some or all of your data held by the Flood Innovation Centre project, please email us or write to us at the contact addresses below.

There may be circumstances in which we are unable to erase data held about you, in which case we will notify you. For example, if you have entered into a funding contract with us, we will be contractually required to keep records for a specified time period for reporting and audit purposes.

Questions or concerns

If you have any questions about this privacy notice or concerns about how your data is being processed, please contact us:

By post:

Pip Betts, Project Manager
The Flood Innovation Centre,
EEI Building,
University of Hull
Cottingham Road
Hull
HU6 7RX

By email:

flic@hull.ac.uk

By telephone:

01482 462275